Manage your research grant

For any queries throughout your grant, please contact the charity at bwc.bchcharities@nhs.net or 0121 333 8507.

Six months from your agreed start time in your award letter, you are required to provide six-monthly updates for the Impact team to support with progress and provide updates with Charity Trustees and the Research Programme committee.

A template form is available for six-monthly updates from your Grants Officer. We also accept documents produced for other purposes/organisations which provide updates, updates provided via email, or a phone/Teams call with a Grants Officer. 

Depending on the length of your project, you are also required to complete a more in-depth annual or end of grant report

Please review your award letter to find out your unique reporting deadlines, and your Grants Officer will also be contacting you for these updates/report. Please contact your Grants Officer/ bwc.bchcharities@nhs.net for a copy of your award letter and the deadlines.

Please contact the charity if you wish to request: change of start date above three months, no-cost extension & change of end date, reporting extension, change to project (title, plan, investigation, supplier), change to project budget (transfer between budget lines), change to funded personnel, cost extension, and/or project withdrawal.

Changes of start dates will move your required reporting dates accordingly. 

Complete a request for a requisition, invoice or expense payment on our Impact Portal, using your grant number.

When you are successfully awarded a BWCHC research grant and agree to the terms and conditions of the grant, you are required to provide regular progress reports, support expenditure, and report any changes immediately. Please get in touch at impact@bwc.org.uk for all queries.

Depending on the value and complexity of your grant, you are required to provide updates for the Impact team to support with progress and provide updates with Charity Trustees and the Research Programme committee. They may be quarterly or six-monthly (between annual reports if applicable). The due dates are laid out in your Award Letter, but may be moved if the grant start and end dates change.

Your Grants Officer will be in touch a few weeks before the report due date with a template form. An online monitoring form is being developed soon which will be sent to you before the due date.

Depending on the length of your project, you are also required to complete a more in-depth annual and/or end of grant report. These reports are reviewed on a quarterly basis by our Research Programme committee and you will receive feedback, and will be used for decision-making for grant change requests and future applications. The due dates are laid out in your Award Letter, but may be moved if the grant start and end dates change.

Your Grants Officer will be in touch a few weeks before the report due date with a template form. An online monitoring form is being developed soon which will be sent to you before the due date.

Using your grant number available on your award letter, please complete this online form if you wish to request: change of start date above three months, no-cost extension & change of end date, reporting extension, change to project (title, plan, investigation, supplier), change to project budget (transfer between budget lines), change to funded personnel, cost extension, and/or project withdrawal.

Changes of start dates will move your required reporting dates accordingly.

You will receive confirmation if your request has been approved, further information required or rejected.

Complete a request for a requisition, invoice or expense payment on our Impact Portal, using your grant number and selecting ‘Submit Payments’.

Most research grants are either accessed by creating one Purchase Order (PO) for the full cost of the grant, to be payable to the host Trust or University, who provide access to spend the money on staff salaries or consumables. Alternatively. multiple POs can be created to pay for different consumables/publication costs etc from different companies, and/or expenses to be reimbursed for conference travel, public focus group costs etc.

Our preferred invoice method is quarterly invoices from the host institution covering costs from the quarter before.

Please ensure all quotes and invoices are addressed to: Birmingham Women’s & Children’s Hospital Charity, 5 Rowchester Court, Whittall Street, Birmingham, B4 6DH. We cannot accept any quotes or invoices which are addressed to Birmingham Women’s & Children’s NHS Trust, as they are a different company.

Post vacant in recruitment

David Adams– Emeritus Professor of Hepatology, Former Head of Medical School, University of Birmingham; and Non-Executive Director, BWC NHS FT

Amos Burke– The Little Princess Trust Chair of Paediatric Oncology, University of Birmingham; Head of Department and Director, Cancer Research UK Clinical Trials Unit; and Honorary Consultant Paediatric Oncologist BWC NHS FT

Laura Jones– Professor of Qualitative and Mixed Methods Women’s Health Research, University of Birmingham

Christine Macarthur– Professor of Maternity and Child Epidemiology, University of Birmingham

Ian Maidment– Professor of Clinical Pharmacy, Aston University

Martin English- Retired Consultant Paediatric Oncologist, BWC NHS FT

Jonathan Tritter- Professor of Sociology, Nord University

Jeremy Kirk- Research and Development Director

Claire Lemer– Chief of Strategy and Innovation

Satish Rao– Chief Medical Officer

Clinical Director of Research and Innovation- post vacant in recruitment

Daljit Athwal– Chief Nursing and Midwifery Officer

Kerry Gaskin– NMAHP Research Development Lead

Alison Tennant- PPCS Research Development Lead