Manage your research grant

Depending on the value and complexity of your grant, you are required to provide updates for the Impact team to support with progress and provide updates with Charity Trustees and the Research Programme committee. They may be quarterly or six-monthly (between annual reports if applicable). The due dates are laid out in your Award Letter, but may be moved if the grant start and end dates change.

Your Grants Officer will be in touch a few weeks before the report due date with a template form. An online monitoring form is being developed soon which will be sent to you before the due date.

Complete a request for a requisition, invoice or expense payment on our Impact Portal, using your grant number and selecting ‘Submit Payments’.

Most research grants are either accessed by creating one Purchase Order (PO) for the full cost of the grant, to be payable to the host Trust or University, who provide access to spend the money on staff salaries or consumables. Alternatively. multiple POs can be created to pay for different consumables/publication costs etc from different companies, and/or expenses to be reimbursed for conference travel, public focus group costs etc.

Our preferred invoice method is quarterly invoices from the host institution covering costs from the quarter before.

Please ensure all quotes and invoices are addressed to: Birmingham Women’s & Children’s Hospital Charity, 5 Rowchester Court, Whittall Street, Birmingham, B4 6DH. We cannot accept any quotes or invoices which are addressed to Birmingham Women’s & Children’s NHS Trust, as they are a different company.